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Customer Service Manager

Chartwell Staffing Solutions
November 9, 2022
Hayward, California
Job Type


Currently, the position involves providing technical and sales assistance to customers, potential customers, and associates. To manage and enable the receipt of orders and inquiries, to maintain established sales activity, and generate new sales within corporate guidelines. Customers will be handled with a view toward growth and long-term relationships while maintaining a consistent and businesslike attitude.

Experience and Educational Requirements:

Prefer Bachelor’s Degree or minimum of five years direct supervisory experience.

Actual Tasks:

§ Manage the Customer Service Department and District Sales Managers.
§ Understand and manage the editing of orders as required for computer entry.
§ Understand and manage the return of products to the Hayward facility for repair, analysis, or restock.
§ Assure that timely quotations of all products are prepared.
§ Expedite orders as requested by customers.
§ Schedule accurately and reasonably through knowledge of inventory and production loads.
§ Answer telephones as required.
§ Support field salespeople in their efforts to service customers.
§ Support Assembly personnel by answering questions and providing rapid response to problems.
§ Handle complaints, customer dissatisfaction, and critical situations expeditiously and professionally, making decisions in accordance within guidelines.
§ Establish, review, and/or modify customer service procedures for maximum department effectiveness.
§ Communicate with plants worldwide, as well as all U.S. facilities, to ensure critical situations are tracked and resolved.
§ Complete, maintain, and process pertinent paperwork and records, including timely reports as requested by customers.
§ Complete annual sales forecast for district sales managers.
§ Review and/or approve expenses for district sales managers.
§ Review and approve warranty codes to ensure accurate tracking of errors.
§ Review and respond to errors, i.e., CS, OS, etc.
§ Work within and maintain company policy. Ensure disciplinary actions are taken when appropriate, and that all Company rules, policies, and procedures are followed within area of responsibility. Inform Management, including HR of any violations of Company policy.
§ Must comply with all current ISO Quality and Work Instructions for job, all Company Safety rules, and all other Company rules, policies and procedures.
§ Assure a safe work environment for all employees. Resolve any safety issues in the workplace and/or report any unsafe findings to Management.
§ Assess each situation and do not perform any tasks which felt to be unsafe, on training has not been received training, or engage in any unsafe work practices.
§ Read and understand supporting documentation for the work area.
§ Ensure accurate and timely record keeping, including time-keeping for employees.
§ Give merit reviews to all employees under direct supervision per Company policy.
§ Develop employees for future possible growth and succession planning.
§ May be required to travel on Company business to any required destination domestically as well as overseas. May be required to stay overnight for extended periods of time, obtain lodging, and occasionally conduct business in the evenings, weekends, and holidays and outside of normal business hours.
§ Possess and maintain a valid Driver’s License and driving record satisfactory to the Company or otherwise be able to transport yourself to and from various locations, including customer facilities, to engage in diverse business activities.
§ Perform other tasks as requested.

For immediate consideration, call 510-786-9123

Chartwell Staffing
777 Southland Drive, Suite #235
Hayward, CA 94545

Inside the California Bank of Trust building on the second floor.

Chartwell Staffing Solutions is an Equal Opportunity Employer

Chartwell provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Reasonable accommodations will be made for qualified individuals with disabilities so that they can perform the essential functions of the job.



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