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Executive Assistant

Chartwell Staffing Solutions
October 10, 2018
Irvine, CA
Job Type
Pay Rate


  • Manage day-to-day operations of the office, including taking calls, interfacing with clients and responding to emails.
  • Provide scheduling, travel, and expense processing support to a team of three regional executes.
  • Interfacing with internal and external audiences to schedule meetings
  • Managing travel and hotel reservations, including tracking airline credits and rewards programs.
  • Preparing timeline expense reports and cash reimbursement requests.
  • Manage all office vendor relationships.
  • Maintain supplies and office equipment (calling for service and supplies).
  • Perform administrative tasks as required, including copying, scanning, binding, errands, filling and any other general office tasks.
  • Develop and sustain a level of professionalism, among staff and clientele, consistent with the firm's mission and values.
  • Proficient with MS Word, PowerPoint, Excel and Outlook (required).
  • Deadline-oriented.
  • Strong organizational, project management, and problem solving skills.
  • Experience with NetSuite or databases, Photoshop, Qualtrics, and Concur a Plus.

Chartwell Staffing Solutions is an Equal Opportunity Employer


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